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Central Register of Beneficial Owners: new obligation for companies since October 13, 2019

Effective as of October 13, 2019, the Anti-Money Laundering and Counter-Terrorism Financing Act of March 01, 2018 (Dz. U. / Journal of Laws of 2019, item 1115, hereinafter referred to as the “AML Act”) introduces regulations that implement the Central Register of Beneficial Owners (“CRBO”) and the obligation to provide and update information related to companies and their beneficial owners in CRBO.

The aim of the above is to increase the efficiency of the anti-money laundering system, as well as to adjust the Polish legal regulations to international standards.

Entities obliged to provide information about beneficial owners

Most types of Polish commercial companies/partnerships are obliged to provide and update information about beneficial owners, i.e.:
• ordinary partnership [spółka jawna];
• limited partnership [spółka komandytowa];
• partnership limited by shares [spółka komandytowo-akcyjna];
• private limited liability company [spółka z ograniczoną odpowiedzialnością];
• joint-stock company [spółka akcyjna], excl. public companies.

The obligation will also apply to simplified joint-stock companies after the introduction of this legal form into the Polish legal system.

What type of information should be reported to CRBO?

A CRBO submission should include:
• company details: name, legal form, registered address, KRS [National Court Register] number and NIP [Tax Identification Number];
• details of the beneficial owner and member of a corporate body or shareholder authorized to represent the partnership/company: first and last name, PESEL or date of birth (if no PESEL number has been assigned), nationality, country of residence, and information about the shares or interest held.

The person filing the submission has to make a representation that the data provided is true, subject to criminal liability for fraudulent misrepresentation.

Conditions, deadlines and manner of data submission with CRBO

Entities which entered the National Court Register until October 13, 2019 will have to apply for an entry in CRBO within 6 months of its implementation, i.e. until April 13, 2020.

Entities which enter the National Court Register after October 13, 2019 will have to file a CRBO submission within 7 business days of becoming listed in the National Court Register. In case any information changes, this should be reported within 7 days of the change date (Saturdays and bank holidays are not included).

A CRBO submission should be filed by an individual authorized to represent the company. Pursuant to the Regulation of the Minister of Finance of May 16, 2018 on the Reporting of Beneficial Owners (Dz. U. / Journal of Laws of 2018, item 968), which comes into effect as of October 13, 2019, submissions should be filed free of charge through a website. They need to feature a qualified electronic signature or one verified with an ePUAP trusted profile.

Who is the beneficial owner?

In order to determine the beneficial owner, it is necessary to thoroughly analyze the definition provided in the AML Act. Pursuant to article 2 section 2 item 1 of the AML Act, beneficial owners include physical persons who have direct or indirect control over a given entity. In order to establish the beneficial owner of a specific company, it is first necessary to check whether there are any individuals who hold at least 25% of shares/voting rights (whether directly or indirectly, through other companies, incl. as a pledgee or user). In case of a complex structure, where voting rights are exercised by a pledgee or user, or in case of structures that involve investment funds or companies located outside Poland, a more detailed analysis might be necessary to identify the beneficial owner.

Access to information from CRBO

Information about beneficial owners, available in CRBO, can be obtained free of charge, upon request. Such information will be provided electronically, within 5 minutes of an application submission (for the up-to-date status) or until the end of the next business day (for information covering a specific period).

Sanctions

Irrespective of criminal liability for fraudulent representation (borne by of individuals who file statements), companies that fail to meet the obligation to provide information to CRBO may be charged with a fine of up to PLN 1,000,000.00.

If you are interested in further details of how beneficial owners are determined, or need assistance in preparation and implementation of anti-money laundering and counter-terrorism financing procedures at companies to which the AML Act applies, please feel free to get in touch with us.

Contact

Aleksandra Sztajer
Prawnik
aleksandra.sztajer@actlegal-bsww.com
+48 22 420 59 59

What legal forms are available to businesses seeking to protect shared interests?

Jacek Bieniak, Managing Partner at act BSWW, delivered a presentation on the legal forms of export joint ventures during the Footwear and Leather Business Forum.

Other topics discussed during the Forum included the current conditions and outlook in the leather sector in Europe, as well as measures to stop poor-quality goods from entering the market and secure fair competition.

The event was organized by the Polish Chamber of Shoe and Leather Industry. It was held on 10 October 2019 in Warsaw.

Learn more about the Forum.

act BSWW advised Zeitgeist Asset Management on the acquisition of an office building in Warsaw

act BSWW provided legal services to Zeitgeist Asset Management (via SPV of its Specialized Investment Luxembourg based Fund – Real Added Value SCS) on all stages of acquisition of the office building located in Warsaw at Solec St. The building provides office leasable area on seven floors, with GLA of approx. 4.000 sq. m.

act BSWW lawyers were responsible for the preparation and execution of the whole transaction including: (i) due diligence examination of the property as well as (ii) advice on the contractual documentation regarding purchase of the property and (iii) assistance in closing of the transaction itself. The team working on this project consisted of: Marek Wojnar as well as Magdalena Piotrowska and Michał Sołtyszewski.

Zeitgeist Asset Management has vast experience on the Polish commercial real estate market – last year it purchased a real estate on Długa St. for over 50 million Polish zlotys for the purpose of developing a luxurious apartment building.

“We are happy to have been given the opportunity to participate in this transaction. We are proud that we can work with such a prestigious and demanding Client, making sure that its ambitious investment plans become a reality” – says Marek Wojnar, managing partner at act BSWW, who led this project. Peter Noack, the Co-founder and Managing Director of Zeitgeist Asset Management, adds: “We are very pleased that we, in cooperation with the act BSWW lawyers, managed to acquire an office building in an attractive location in the centre of Warsaw. In the future we would like to create high-quality, affordable student housing, thus expanding the existing offer, which has long been insufficient in the Polish capital.”

Kontakt dla mediów: Marta Bieniakońska | marta.bieniakonska@actlegal-bsww.com | +48 22 420 59 59

act BSWW advises on the purchase of shares by Europart International GmbH

Europart International GmbH, a leading trading company for spare parts and accessories for commercial vehicles, buses and special vehicles of all classes in Europe, acquired 49% shares of Europart Polska S.A. from Vesta Fundusz Inwestycyjny Zamknięty Aktywów Niepublicznych and Protyl-Serwis 44 Sp. z o.o., becoming the company’s sole shareholder. The transaction was supported by act BSWW.

act BSWW was assisting the investor at all stages of the acquisition. The range of legal services related to this share deal included preparation of the share purchase agreement and negotiations of its provisions, including all additional arrangements between the parties.

Europart has been successfully active in the car spare parts market for more than 70 years. It is now the leading partner for commercial vehicle workshops and operators of truck, trailer, van and bus fleets in Europe, with a European network of more than 300 sales stores in 28 countries.

The project team was led by Marta Kosiedowska (legal counsel and Partner at act BSWW).

“act BSWW has extensive experience advising Polish and foreign companies with respect to M&A transactions. We really appreciate being engaged in this acquisition process. It was a big challenge but at the same time an interesting experience,” says Marta Kosiedowska.

Media contact: Katarzyna Madejska | katarzyna.madejska@actlegal-bsww.com | +48 22 420 59 59

act BSWW advises YIT on acquisition of Parkur Tower business park from UBM

act BSWW (act legal Poland) was providing legal consulting services for YIT (Finnish developer listed on the stock exchange in Finland) in regard to the purchase of 100% shares in GF Ramba, a company belonging to UBM capital group (Austrian developer).

GF Ramba is the perpetual usufructuary of the land on which Parkur Tower business park is located at Kłobucka 25 in Warsaw.

YIT intends to develop 400 (four hundred) residential apartments with accompanying infrastructure on the site.

The range of services provided by act BSWW included all aspects of the transaction – from the letter of intent, through a due diligence analysis of GF Ramba, its assets, permits and the property, negotiation and closing of agreements with the bank financing the acquisition, to negotiation and closing of the share purchase agreement and other transaction-related documents.

With respect to services pertaining the Austrian law, act BSWW was cooperating with act WMWP (act legal Austria).

act legal is an alliance made up of law firms based in Austria, Belgium, Czech Republic, France, Germany, Hungary, the Netherlands, Slovakia and Poland.

Michał Wielhorski (Managing Partner at act BSWW) acted as the team leader. He was supported by Małgorzata Wąsowska (Tax Advisor, Partner) and Mateusz Prokopiuk (Associate).

Dr Roman Hager (Partner) from act legal Austria advised as to all aspects of the Austrian law.

“We are more than happy to have been given a chance to cooperate with such a renowned partner. Parkur Residence is an absolutely unique investment project. The transaction was very complex and entailed advisory services covering the Polish and Austrian legal systems. We are proud to have been able to effectively support YIT in this project.” says Michał Wielhorski, Attorney-at-law, Managing Partner and team leader.

About act legal: It provides a comprehensive range of top-quality legal services, meeting the challenging expectations of companies, partnerships, sole traders and investors. With offices in continental Europe’s major markets, it combines the skills, knowledge and experience of approx. 300 professionals.

About YIT: One of Europe’s largest developers, operating in Poland since Q3 2015. The formation of the Polish branch is an element of the company’s long-term CEE growth strategy.

Media contact – act legal Polska: Marta Bieniakońska | marta.bieniakonska@actlegal-bsww.com | +48 22 420 59 59
Media contact – act legal Austria: Maraja Fistanic | maraja.fistanic@actlegal-act.com | +49 69 24 70 97 – 22

act legal Poland (act legal Poland) was advising Comp S.A. (acting as the seller) on its M&A transaction with an entity belonging to SIBS – SGPS S.A. capital group (Portugal)

act legal Poland (act legal Poland) was advising Comp S.A. (acting as the seller) on its M&A transaction with an entity belonging to SIBS – SGPS S.A. capital group (Portugal). The deal involved the sale of 100% shares in PayTel S.A., a company headquartered in Warsaw, holding the status of a National Payment Institution (registered with the Polish Financial Supervision Authority). The transaction is made up of four stages. The first will see Comp S.A. selling 55% shares for PLN 34m, while the remaining 45% will be sold in 3 phases of 15% each over the subsequent years. The price will be determined on the basis of specific results defined in the agreement, with the cap set at PLN 200m. The team was led by Piotr Wojnar (Attorney-at-law, Managing Partner) and Janusz Szeliński (Attorney-at-law, Partner). They were supported by Łukasz Polak (Senior Associate) and Aleksandra Sztajer (Associate).

act BSWW advised on bond issue of Murapol S.A. and a company belonging to Murapol S.A.

act BSWW advised to financial investors in terms of bond issue by Murapol S.A. and a company belonging to the group Murapol S.A. – Aoram sp. z o.o. with a total nominal value of about PLN72m (in two separate issues).
Murapol S.A. issued unsecured series BA bonds with a nominal value of about PLN28m, Aoram sp. z o.o. issued secured series A bonds with a nominal value of PLN44m. act BSWW prepare all the documents related to the issues, including the documents concerning the securities established for series A bonds issued by Aoram sp. z o.o. The work on the project was supervised by Iwona Kurylak, attorney-at-law, and Piotr Smołuch, attorney-at-law.
Murapol S.A. is a leader on the Polish developer market which in 2016 sold over 3 thousand premises. The company specialises in residential estates, with investments in all major Polish cities. It was also granted awards for the quality of its buildings. Murapol S.A. is also a co-owner and main sponsor of the Widzew Łódź football club.

act BSWW advised in Nielsen intragroup merger

act BSWW advised Nielsen in the intragroup merger between its Polish subsidiaries i.e. ACNielsen Polska Sp. z o.o. with its seat in Warsaw and Brandbank (Poland) with its seat in Szczecin.

Marta Kosiedowska was the leading partner responsible for the project and was supported by associate Marlena Suchonos. The Warsaw team was responsible for preparation of the merger’s documentation and finalization of the process.

”Nielsen is our long term client to whom we are providing day-to-day assistance with respect to contractual and corporate matters for several years now. We really appreciate that we were engaged in the process of intragroup merger and hope to provide additional value to Nielsen in other key matters,” said Marta Kosiedowska.

Infringers of author’s economic rights will not find peace

In a much anticipated judgement of 25 January 2017, case file No. C‑367/15, the Court of Justice of the European Union found that the provision of the Polish act on copyright and related rights, whereby a right holder whose economic copyrights were infringed is entitled to request that the infringer pay double the sum which would have been due, if the right holder had given permission for the work to be used is consistent with European law.

The judgement referred to hereinabove is essential from the perspective of law enforcement by economic copyright holders.

By way of a reminder, the judgement was passed in connection with the dispute between Stowarzyszenie Filmowców Polskich (SFP), an organization for collective management of copyright, and Stowarzyszenie “Oławska Telewizja Kablowa” (OTK), broadcasting television programmes by means of a cable network in the town of Oława. The action brought by SFP sought, i.a., to request the payment of lump sum damages equal to three times the appropriate remuneration (Article 79(1)(3)(b) of the Copyright Act).

The Supreme Court examining the appeal on a point of law became doubtful whether or not the above said provision of copyright law, whereby it is possible, at the request of a person whose economic rights of copyright have been infringed, for compensation to consist in payment of a sum of money corresponding to twice or three times the amount of the appropriate fee, is compatible with the European law, to be specific with Article 13 of Directive 2004/48 and, in consequence referred a question to the Court of Justice for a preliminary ruling. The Supreme Court had particular concerns whether the penalty imposed on the infringer provided for in the Polish law is not excessively severe – considering the compensatory nature of damages – and therefore whether it is admissible.

Before the contemplated judgement was passed, the Polish copyright regulations had been examined by the Constitutional Tribunal. As a result of a constitutional appeal, under a widely-discussed judgement of 23 June 2015, case file No. SK 32/14, Article(79)(1)(3)(b) of the Copyright Act was found to be partially unconstitutional in so far as that provision permitted a person whose economic rights of copyright were infringed to claim, in the event of a culpable infringement, payment of a sum corresponding to three times the amount of the appropriate fee. In the opinion of the Constitutional Tribunal, the law maker, in pursuit of the fullest possible protection of economic copyright holders, breached the rule whereby the least severe enforcement measure of those available should be selected. As a result, the provision in question provides for excessively severe penalty and is a too deep an interference into the horizontal relations between entities involved in a dispute for economic rights.

Seen as the Constitutional Tribunal examined only a part of Article 79(1)(3)(b), the provision in question remained in force in so far as it provides for a claim for the payment of lump sum damages, however, equal to two times the due remuneration. On these grounds, Polish courts started to pass judgements awarding to right holders the right to request the payment of such damages, regardless of culpability of the infringer (e.g. judgement of the Court of Appeals in Łódź dated 27 July 2015, case file No. I ACa 110/15).

The judgement of the Court of Justice of the EU was therefore supposed to decide, in the context of the EU law, on the admissibility of applying Polish provisions of law allowing a right holder to request flat rate damages equal to the multiple of (in this case double) a hypothetic due remuneration.

As stated at the outset, the EU court found that the European law is not in conflict with state provisions of law which provide a right holder with an alternative in terms of seeking compensation for damage suffered on general rules and requesting the payment of a sum equal to double the due remuneration which would have been due, had the right holder granted its consent for the use of work.

The CJEU noted that directive 2004/48/WE introduced certain standards of minimum protection of right holders and prohibits the introduction of measures provided for further protection. It follows from the very nature of lump sum damages that the value of damage suffered does not always have to correspond to the value of the awarded damages.

It is worth noting that according to the CJEU the provisions of the above said directives should not be interpreted as a prohibition of introducing a protective measure which would entail a form of a penalty; the Court of Justice had doubts whether Article 79(1)(3)(b) could actually be described as such (this allegation is often raised by the opponents of the construction accepted under the Polish provisions of law).

The CJEU reminded that the payment of a hypothetical license fee could not always compensate a right holder fully for the suffered damage because it may fail to include expenses related to infringement. Our experience shows that the conclusion is accurate. Potential abuses related to such requests should be remedied in individual cases by a court (e.g. a claim that the right holder abused the right).
In the discussed judgement, the Court of Justice took the side of economic copyright holders.

Does it mean the end of controversies around Article 79(1)(3)(b) of the Copyright Act? I do not think so. It should be noted that the Court of Justice of the European Union does not determine whether the provision of question in so far as it grants the right to request double the due remuneration is constitutional. It is safe to assume that sooner or later this question will be referred to the Constitutional Tribunal as well. There is no guarantee it will share the position of the European court.

For now, however, economic copyright infringers will not find peace.

The judgement of the Court of Justice of the EU of 25 January 2017, case file No. C‑367/15, is available at:
http://curia.europa.eu/juris/document/document.jsf?docid=187122&mode=req&pageIndex=1&dir=&occ=first&part=1&text=&doclang=PL&cid=540464

Leveraged Buy Out (LBO) of Vantage Development S.A.

BSWW assisted in providing financing to Fedha Sp. z o.o. intended to cover the costs of the offer to subscribe for 100% of shares of Vantage Development S.A.

Vantage Development S.A. is a dynamic developer based in Wrocław, currently running projects also in Warsaw and other cities – the company has been listed on the Warsaw Stock Exchange since 2012.
Fedha Sp. z o.o. is indirectly dependent on Grzegorz Dzik – the main shareholder of Vantage Development S.A. The offer was published by Fedha with the approval of Grzegorz Dzik and its subsidiary Nutit a.s. as well as Józef Biegaj and its subsidiary Trade Bridge Czechy a.s. – the second largest shareholder in the share capital of Vantage Development.

As part of the process, the law firm provided comprehensive legal services to the entity extending the LBO financing, which included preparing debt-related documentation and security-related documentation.
The transaction involved financing of a few dozen million zloty.