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Legal alert: Restrictions on business operations in retail developments

Restrictions on business operations in retail developments with a sales area of over 2,000 square metres, introduced under the Regulation of the Council of Ministers of November 06, 2020

Below you will our analysis of the Regulation of the Council of Ministers, dated November 06, 2020 (“Regulation 06/11”), in terms of the restrictions, bans and orders related to the state of epidemic, which are relevant for retail operations in commercial developments (collectively referred to as the “Restrictions”).

I. CONCLUSIONS

1. When do the Restrictions apply?

The Restrictions are in force between the effective date of Regulation 06/11, i.e. November 07, 2020, and November 29, 2020.

2. What types of developments/facilities are covered by the Restricitons?

The Restrictions apply to business operations in retail developments with a sales area of over 2,000 square metres.

This means that they concern:
– shopping malls;
– retail parks;
– mixed-use developments;
– other buildings where retail operations are conducted,
so long as the total sales area in such developments exceeds 2,000 square metres.

3. Who are the Restrictions targeted at?

The Restrictions are targeted at the owners and tenants of retail premises, unless their operations are not banned.

4. What is the nature of the Restrictions?

The Restrictions are universal and negative in nature, which basically means that it is not allowed to engage in retail operations, unless the sale of specific products or services is expressly permitted under Regulation 06/11.

5. What bans have been implemented for retail sales?

The owners or tenants of retail units located in the developments referred to in section 2 above are not allowed to conduct any retail operations unless such operations predominantly involve the sale of:
– food;
– cosmetics other than fragrances and beauty products;
– toiletries;
– cleaning agents;
– medicinal products (incl. ones sold at pharmacies);
– medical devices;
– foodstuffs for particular nutritional uses;
– books or newspapers/magazines;
– construction / DIY products;
– pet supplies;
–  telecommunications services;
– vehicle parts and accessories;
– fuels.

A given entity may only perform business operations in the developments referred to in section 2 hereof if those operations are focused primarily on the sale of any of the above.

6. What bans have been implemented for services?

The owners or tenants of retail units located in the developments referred to in section 2 above are not allowed to perform any services unless their operations predominantly entail:
– hairstyling and cosmetic services;
– eye care services;
– medical services;
– banking services;
– postal, logistics and package delivery services;
– insurance services;
– repair of motor vehicles, tires and inner tubes;
– car wash services;
– locksmith services;
– shoe repair services;
– tailoring services;
– dry cleaning services;
– food services consisting exclusively in the preparation of food for takeaway and delivery.

A given entity may only perform business operations in the developments referred to in section 2 hereof if those operations are focused primarily on any of the services listed above.

7. Ban on the operation of retail kiosks

It is completely forbidden to offer any products/services through mall kiosks. The ban is universal in nature, meaning that it applies to all entities and all sorts of operations (retail sales and services), with no exceptions.

8. Who is covered by the Restrictions?

When it comes to retail sales and services, the Restrictions are targeted at the owners and tenants of retail units.

They apply to entities that are the owners or tenants of commercial premises and conduct business operations in them.

As regards retail kiosks, the ban applies to all entities that operate such kiosks.

The Restrictions are not targeted at the owners, managers or operators of the developments referred to in section 2 above, unless they also conduct business operations that are not expressly permitted.

9. Do retail developments with a sales area of over 2,000 square metres have to be closed until November 29, 2020?

Regulation 06/11 does not oblige the owners, managers or operators to close such buildings. As mentioned above, the Restrictions are directed at entities that actually perform retail operations.

II. OTHER CHANGES ARISING FROM REGULATION 06/11, WHICH ARE RELEVANT FOR THE OWNERS AND OPERATORS OF RETAIL PREMISES

§7 section 4 of the Regulation of the Council of Ministers of October 09, 2020 has been amended as follows:
– retail developments with a sales area of over 2,000 m2,
– retail sites, as defined in article 3 section 1 of the Retail Limitations on Sundays, Public Holidays and Some Other Days Act of January 10, 2018, and
– postal services facilities
can only allow:
1) 1 person per 10 square metres – for developments/sites with a sales area of no more than 100 square metres;
2) 1 person per 15 square metres – for developments/sites with a sales area of over 100 square metres.

Pursuant to the aforesaid Regulation of October 09, 2020 (as amended on October 23, 2020), the maximum number of people in item 1 above was 5 per cash-desk (excl. staff).

III. LEGAL BASIS

This Alert has been prepared on the basis of the following legal regulations:
– Regulation issued by the Council of Ministers on November 06, 2020, amending the regulation establishing specific limitations, orders and bans in relation to the state of epidemic;
– Regulation issued by the Council of Ministers on October 09, 2020, establishing specific limitations, orders and bans in relation to the state of epidemic.

IV. ASSUMPTIONS AND RESERVATIONS

1. This Alert is only based on the Polish legal regulations that are in effect as of the Alert date. It is limited to the scope specified in part I hereof.

2. This Alert concerns issues that may be subject to decisions / rulings made by competent courts or administrative authorities. The Alert shall not be construed as a guarantee that any potential decisions / rulings issued by competent courts or administrative authorities will be consistent with the information provided herein.

Please feel free to contact us for any questions you might have.

Michał Wielhorski
Attorney-at-law | Managing Partner
michal.wielhorski@actlegal-bsww.com
+48 605 911 303

Alicja Sołtyszewska
Legal counsel | Partner
alicja.soltyszewska@actlegal-bsww.com
+48 604 608 728

Izabela Żmijewska
Attorney-at-law | Senior Associate
izabela.zmijewska@actlegal-bsww.com
+48 603 300 382

act BSWW at Public Procurement Congress

A conference “Małopolski Kongres Zamówień Publicznych” on public procurement procedures in view of the forthcoming Public Procurement Law Act will be held on October 20 in Kraków.

Sebastian Pietrzyk, attorney-at-law, Partner and Co-Head of Public Procurement at act BSWW, will deliver a presentation on legal protection measures.

The event’s program and participation details are available here.

The conference is organized by Must Read Media.

act BSWW advises on refinancing of office complex in Kraków

A Portuguese investor completed the refinancing transaction for the Porto Office complex developed in 2019. It is made up of two A-class office buildings.

act BSWW advised the investor on refinancing of this investment project.

The law firm’s team was led by Michał Wielhorski, Managing Partner. Its members were Mateusz Prokopiuk (attorney-at-law, Partner at act BSWW) and Anna Olmińska-Kieżun (trainee attorney-at-law, Associate).

“Our law firm also advised Porto Office on the earlier stages of the project, i.e. financing and leasing of both buildings,” says Michał Wielhorski, Managing Partner and Co-Head of Real Estate at act BSWW.

“act BSWW is a team of top-class professionals, thanks to which our cooperation was very efficient and ensured full protection for the investor’s interest. Except for being highly qualified and capable of providing comprehensive legal services, the team members are committed and adaptable,” says Barbara Zbyszewska, Managing Director at Porto Office.

The Porto Office complex features a total leasable area of 12,500 square meters and is LEED Gold-certified. In 2016, it won the second-degree Construction of the Year prize awarded by the Polish Association of Construction Engineers and Technicians.

Porto Office is located in the buffer zone of Bielańsko-Tyniecki Landscape Park and the popular Stare Dębniki district, very close to the Vistulan Boulevards and the future Zakrzówek Park.

The investor and developer are Porto Office B sp. z o.o. and Porto Office A sp. z o.o., special-purpose vehicles founded by Portuguese entrepreneurs that run investment projects in Portugal, Spain and Brazil. Porto Group has been actively pursuing new ventures in Poland for many years.

act BSWW at WARS.ZAM 2020: Public tenders in light of the new Public Procurement Law Act

A conference on public procurement procedures in view of the forthcoming Public Procurement Law Act will be held on October 7 – 9 in Warsaw.

Marcelina Daszkiewicz, attorney-at-law, Senior Associate and Co-Head of Public Procurement at act BSWW, will deliver a presentation on single-source procurement procedure.

This is going to be an in-person conference combined with online streaming.

The event’s program and participation details are available here.

The conference is organized by Must Read Media.

Breakfast with public procurement at act BSWW: COVID-19 and its impact on performance of public procurement contracts. New Public Procurement Law Act – agreements.

We would like to invite you to our business breakfast at which we are going to focus on changes to the public procurement law, arising from the so-called “Shield 4.0” and the new Public Procurement Law Act that will come into effect as of January 01, 2021.

Agenda:

1. COVID-19 and its impact on performance of public procurement contracts
– automatic amendments to agreements
– circumstances that give rise to such amendments
– contractual penalties
– relations with subcontractors

2. New Public Procurement Law Act – agreements
– abusive clauses
– specific components of agreements
– application of contractual penalties
– amendments to agreements
– agreement performance and reporting

The breakfast will be combined with a discussion on participants’ professional experience and answers to questions covering the issues listed above.

Speakers:

Sebastian Pietrzyk
Co-Head of Public Procurement
+48 606 406 531
sebastian.pietrzyk@actlegal-bsww.com

Marcelina Daszkiewicz
Co-Head of Public Procurement
+48 665 667 670
marcelina.daszkiewicz@actlegal-bsww.com

Date and place:

October 13, 2020 (Tuesday), 9:30 a.m.
act BSWW, ul. Skorupki 5, Warsaw

Please confirm your participation. Places are limited and will be allocated on a first-come first-served basis.
RSVP: ewa.cacaj@actlegal-bsww.com, until October 05, 2020

act BSWW advises on investment in gamification platform

Pracuj Ventues, Poland’s first corporate innovation fund, which focuses on investments in technological companies operating in HR and Learning & Development sectors, has acquired a minority stake in Gamfi.

Gamfi offers innovative solutions that enhance workplace motivation and employee involvement through gamification.

“The funds will enable further development of our technology and simplification for clients. We are also planning to extend the scope of our activities related to the of the community of our existing and potential clients. Additionally, we intend to embark on new educational campaigns that will allow companies to build their gamification competencies,” says Adrian Witkowski, President of the Management Board at Gamfi.

act BSWW was advising Gamfi’s existing shareholders on negotiations and execution of the investment agreement with Pracuj Ventures, an investment company belonging to Grupa Pracuj.

The transaction was handled by Marta Kosiedowska, Partner at act BSWW.

“We are always more than happy to work with clients that run innovative projects and explore new areas of business,” says Marta Kosiedowska.

Upcoming income tax changes

Below you will find a summary of key income tax-related changes provided in the draft bill of September 15, 2020.

They are supposed to take effect as early as at the start of 2021.

1. Limited partnership [PL: spółka komandytowa] with registered office or central administration in Poland will be covered by CIT.

• In practice, general partners should be subject to single taxation as they should hold the right to deduct a respective part of the tax amount paid by the limited partnership from their income tax.

• Limited partners, on the other hand, will be subject to double taxation. While the draft bill provides for income tax exemption, it will apply to a limited extent because: (i) only 50% of the income generated by limited partners from their share in the profits of the limited partnership will be covered by such exemption, and no more than PLN 60,000 in a financial year for each limited partnership in which the taxpayer acts as a limited partner; (ii) in order to apply the exemption, it is necessary to fulfill a range of additional obligations (e.g.
a limited partner cannot serve as a board member of a general partner, be affiliated with
a shareholder or management board member of the general partner, or hold [whether directly or indirectly] over 5% of shares in the general partner).

• Pursuant to transitional regulations: (i) the payment of profits generated by limited partnerships before January 01, 2021 should be governed by the regulations that have applied so far; (ii) a general partner will be allowed to reduce the amount of income from
a limited partnership by a corresponding part of the loss incurred by such partnership.

• Limited partnerships and ordinary partnerships (which will become CIT payers) whose financial year does not coincide with a calendar year are obliged to close their accounting books as of December 31, 2020.

2. Ordinary partnership [PL: spółka jawna] with registered office or central administration in Poland will be covered by CIT if the list of partners includes any entity other than a natural person, or the identity of partners is not disclosed to tax authorities.

3. When shares or all rights and obligations in a so-called “real estate company” (i.e. an entity in which real properties located in Poland or interests in such properties account for at least 50% of the market value of assets within any period of 12 consecutive months) are sold, such company will be obliged to pay income tax on such profits at the 19% rate to the bank account of a competent tax office until the 7th day of the month following the one in which the income was generated, if at least one of the parties to the transaction does not have a registered office or central administration in Poland, or at least one of the parties is a natural person who does not have a place of residence in Poland. In case a “real estate company” does not have sufficient information about the transaction value, tax should be paid at the rate of 19% of the market value of the sold shares or rights and obligation.

4. There is going to be a new obligation to designate a representative for tax-related purposes; it will apply to “real estate companies” whose registered office / central administration is located outside the EU/EEA (failure to comply with this obligation carries a fine of up to PLN 1 million). Such representative will perform taxpayer’s duties for the company/partnership, and will bear joint-and-several liability with the company/partnership for tax obligations managed by the representative for and on behalf of the company/partnership.

5. Moreover, “real estate companies” and any taxpayer holding (whether directly or indirectly) shares or rights and obligations in such companies/partnerships are obliged to provide the Head of the National Revenue Administration with information – on an annual basis – about individuals/entities that have (whether directly or indirectly) shares or rights and obligations in such companies/partnerships.

6. Taxpayers whose income in the preceding year exceeded the amount corresponding to EUR 50 million, “real estate companies” and tax capital groups (regardless of the income value), will be obliged to prepare and publish (at their websites) reports on the implementation of their tax strategy. Such report should include the following elements, among other: 1) a description of the taxpayer’s approach to processes and procedures related to: (i) the performance of tax obligations; (ii) voluntary forms of cooperation with the National Revenue Administration; (iii) the performance of MDR obligations; 2) information about transactions with specific types of entities; 3) information about the submitted applications for advance tax rulings; and 4) binding information about applicable tax rates.

7. Transfer of liquidation assets to shareholders/partners of the liquidated entity will be CIT-taxable.

8. The income threshold allowing taxpayers to apply the reduced 9% CIT rate will be increased to the equivalent of EUR 2 million (from EUR 1.2 million).

9. It will be possible to extend the application of exemption from tax on income from buildings in case the epidemic state related to the spread of SARS-CoV-2 is in effect in Poland after December 31, 2020.

10. Transfer pricing amendments with respect to tax havens: (i) the documentation threshold for controlled transactions with tax havens will be set at PLN 100,0000; (ii) it will be possible to estimate the value of transactions with an entity from a tax haven, other than controlled transactions, if the beneficial owner has the registered office / central administration in a tax haven; (iii) an obligation to document transactions with entities from tax havens if the beneficial owner has the registered office / central administration there; (iv) an extended range of documentation obligations for transactions with tax havens – providing an economic justification and a description of a benefit test (after it has been conducted).

11. Transfer pricing amendments with respect to COVID-19: (i) exemption from the obligation to prepare transfer pricing documentation for domestic transactions in case revenues in the financial year in which the state of COVID-19 epidemic (or epidemic threat) applied dropped by at least 50% compared to the previous year (if a given entity could not use the exemption from the obligation to prepare a local file due to the loss it incurred); (ii) lifting the obligation to have an affiliated entity’s statement on adjustments of transfer prices, made during the state of COVID-19 epidemic (or epidemic threat).

12. New limitations will apply to tax loss carryforward, e.g. in case a taxpayer has taken over another entity or acquired an enterprise or a business unit thereof, which results in: (i) changes (incl. partial ones) to the scope/object of business operations; (ii) a situation in which at least 25% of shares in a taxpayer are held by entities that did not hold such rights as of the end of the year in which the loss was incurred.

13. The possibility to set individual depreciation rates for used fixed assets for the first time in the register of fixed assets of the taxpayer, only if the purchaser is able to prove that fixed assets were used prior to its acquisition (applicable also for buildings).

14. The possibility to increase and decrease depreciation rates for fixed assets used for tax-exempt operations will be restricted while such exemption applies.

15. Flat-rate tax will apply to freelance professions that could not use this form of taxation until now. The tax rates will be reduced.

16. The so-called “tax abolition relief” will be limited to PLN 1,360.

If you have any questions, let us know.

Contact

Małgorzata Wąsowska
Certified Tax Advisor / Partner / Head of Tax
malgorzata.wasowska@actlegal-bsww.com
+48 22 420 59 59

 

act legal makes its way into Italy

act legal (a European Alliance of law firms) has grown with the joining of VFGS+ (Milan, Italy) in July 2020.

act VFGS+ Avvocati is a future-oriented, experienced and dynamic team of lawyers. Its clients include private and public companies, private equity funds and financial institutions, from start-ups to global corporations operating across a wide range of industries.

“We have been working with VFGS+ for many years. Our clients appreciate its support in their international projects,” says Jacek Bieniak, Managing Partner and Co-Head of the Italian Desk at act BSWW (the alliance’s Warsaw-based law firm). “We are glad to welcome such reputable lawyers at act legal,” he adds.

This decision reflects the drive to provide the firm’s clients with top notch and also cross-border, legal services.

act legal has the relevant performance profile and efficient structures of a major international law firm, offering cross-border and regional full-service legal support to companies and investors that do business in continental Europe.

act legal, with 15 offices in most of the largest European business centres and combined forces of around 400 attorneys, stands for high quality, good value, efficient bespoke processes, strong partner involvement and a personal approach, all of which makes act legal an attractive one-stop-shop for excellent legal support in Europe.

“We truly put ourselves in our client’s shoes and, thinking how we can provide a good client experience going through a legal matter from their point of view, we believed that joining act legal is the best solution,” stated the partners of act VFGS+ Avvocati.

act legal understands the mechanisms influencing the business activities of its clients and has a unique insight into the true demands and expectations that a company has of external legal counsel.

“For more than 2 years, we have been looking for an Italian partner perfectly suited to act legal and have had discussions with many first-class Italian law firms. The high professionalism and future-oriented approach of VFGS+ Avvocati, combined with the extraordinary personalities both at partner level and among the younger lawyers, made the decision easy in the end”, said Dr. Sven Tischendorf, MBA, managing partner of the German act legal firm AC Tischendorf Rechtsanwälte and member of the act legal steering committee.

act VFGS+ Avvocati was founded in 2015 on the initiative of Luca Vicarioli, Federica Franchi and Angelo Giunta who, sharing their passion for the legal profession, combined their experiences, values and expertise driven by the ambition of creating a young, dynamic practice with high-level planning and a European vision. In 2018 Stefano Balzola, lawyer and professor at the Carlo Cattaneo University – LIUC and University of Turin, joined the firm as an additional partner. act VFGS+ Avvocati today counts 12 professionals and has offices in Milan and Turin.

act legal aims to further expand into other continental European countries in the coming years.

act BSWW climbs up Rzeczpospolita ranking

On July 27, 2020, Rzeczpospolita daily newspaper published the 18th Law Firms Ranking which classifies Polish law firms by size.

act BSWW went up in this year’s Law Firms Ranking published by Rzeczpospolita, placing 24th in Poland when it comes to the total number of licensed lawyers.

We would like to sincerely thank our clients and team. Thanks to them we can develop faster than others, be successful and plan further growth. The relocation scheduled for November will let us grow even quicker in a larger new office at the prestigious Varso Place office complex. At the start of July, act legal (European alliance of law firms) was joined by a law firm from Italy, thanks to which act legal now has offices in Milan and Turin.

Rzeczpospolita’s Law Firms Ranking is considered among the key events in the legal industry. This year has seen the implementation an online platform with the results. This is a new solution that allows everyone to access multiple features, incl. previous years’ data. Detailed results can be found here.

Breakfast with public procurement at act BSWW: COVID-19 and its impact on performance of public procurement contracts. New Public Procurement Law Act – agreements.

We would like to invite you to our business breakfast at which we are going to focus on changes to the public procurement law, arising from the so-called “Shield 4.0” and the new Public Procurement Law Act that will come into effect as of January 01, 2021.

Agenda:

1. COVID-19 and its impact on performance of public procurement contracts
– automatic amendments to agreements
– circumstances that give rise to such amendments
– contractual penalties
– relations with subcontractors

2. New Public Procurement Law Act – agreements
– abusive clauses
– specific components of agreements
– application of contractual penalties
– amendments to agreements
– agreement performance and reporting

The breakfast will be combined with a discussion on participants’ professional experience and answers to questions covering the issues listed above.

Speakers:

Sebastian Pietrzyk
Co-Head of Public Procurement
+48 606 406 531
sebastian.pietrzyk@actlegal-bsww.com

Marcelina Daszkiewicz
Co-Head of Public Procurement
+48 665 667 670
marcelina.daszkiewicz@actlegal-bsww.com

Date and place:

July 9, 2020 (Tuesday), 9:30 a.m.
act BSWW, ul. Skorupki 5, Warsaw

Please confirm your participation. Places are limited and will be allocated on a first-come first-served basis.
RSVP: ewa.cacaj@actlegal-bsww.com, until July 3, 2020